SECUREDD Safe external storage and collaboration, GDPRDirekt, allows you to easily manage your files and share them securely with others from one central environment. The solution is tailored for usage by companies that are required to frequently share private data with others, such as passports or pay slips. All steps taken are stored in the Audit log as proof. Your files and personal data are stored using the highest available encryption standards so none of it can be seen or stolen by others.
Our solution can be hosted on a dedicated site for your company including logo’s, text, color schemes and storage, but it is also possible to create a secure environment to work from on our self-hosted private label. It is also possible to integrate an existing workflow application with ours – please contact us for more information.
We provide customized GDPR compliant solutions for different industries, applying secure transfer, storage and authentication solutions that work. This solution can be regularly audited and can easily be integrated to existing workflow management systems. The software-as-a-service solution uses the highest available encryption technology and is ISO 27001-13 certified.
A digital vault or safe is created for each of the assignees. Each assignee will receive a request to securely upload the necessary confidential information for immigration or relocation via a link, after personal contact has been made. Secure uploading is possible with pc or tablet or smartphone.
example of our GDPR solution
The documents are automatically stored safely / encrypted in a central vault that is only accessible to a selected number of employees and, if desired, by the assignee him/herself. Each time the safe is opened and information is forwarded to a third party, this will be registered. This way of working eliminates the risk of personal information being sent via unsafe email or being processed on individual pc’s of employees.
Scheme of our GDPRDirekt solution
Advantages for your company
- Proven security
- Flexible and scalable
- For single or corporate use
- Cost efficient GDPR compliancy
- Simple to use
Curious what this solution can mean for your organization? Ask your question here
Case study Relocation Services Holland
RSH takes care of the relocation of expats in the Netherlands. Relocating a professional also means sharing and sending privacy sensitive data like their social security number, passport, financial data, bank account, immigration data. In this process different authorities are involved ranging from a Real Estate service to the Immigration and Naturalization Service.
Issue:
RSH was looking for a solution that was 100% GDPR compliant with sharing and storing privacy sensitive data. A complete audit trail had to be at their disposal in case of an audit. The challenge: “How do we manage all different parties and data streams, both incoming and outgoing, from one simple to use but secure system that doesn’t put the burden on our customers?”
Solution:
SECUREDD developed a secure collaboration environment that guaranteed immediate GDPR compliancy. RSH sends out a notification email to all involved parties to upload the required information to complete a dossier. Most relocation portals ask you first to set up an account before you can upload your document. When a document is needed, an involved authority receives a upload notification. RSH has the complete audit trail at its disposal of all the upload and download activities of a document. At the same time, whenever a document from within the environment is required by another party, a multi-factor approach using email, phone number and a token is prompted for download of a specific (set of) documents. No registration required.
Outcome:
RSH works now in a GDPR compliant way. This gives their business partners the comfort of knowing they are dealing with a reliable partner in terms of protecting the shared and stored data.